The Emergency Planning Society operates two companies, The Emergency Planning Society (registered number 63617416), and EPS Training and Events Ltd (registered number 7101042, VAT number 982 7494 650), and the Finance Director has financial accountability for both companies.
The Finance Director occupies a pivotal position on the Board of Directors and requires a hands-on and participative management style to lead on all financial matters affecting the Society. In particular, the Finance Director, in conjunction with other directors, shall take whatever measures are necessary to ensure robust business planning, budgeting and transparent financial management in the best interests of the Society and its members.
The Finance Director will partner with the directors in all governance matters, strategic decision-making and business operations to achieve the Board’s strategic objectives and priorities, and in accordance with all legal and financial compliance regulations that apply to companies registered in England and Wales.
The role of Finance Director is a voluntary and unpaid position, although reasonable travelling expenses and accommodation expenses will be paid, to ensure the duties of the role can be accomplished.
Take appropriate measures, in conjunction with the Board of Directors, to ensure compliance with all legal and financial regulations that apply to private companies limited by guarantee under the Companies Act 2006;
Liaise with external accountants, auditors and financial advisors that are, or may be, appointed to ensure the timely exchange of financial information;
Analyse and present financial reports to the Board of Directors in an accurate and timely manner;
Attend monthly meetings of the Board of Directors, either in person or via video-conferencing or teleconferencing, and present a summary of the Society’s financial status;
Attend the Society’s Annual General Meeting and any Extraordinary General Meetings to present financial reports on income and expenditure;
Oversee and lead the annual budgeting and planning process in conjunction with the Board of Directors;
Administer and review all financial plans and budgets, monitor progress and changes and keep the Board of Directors updated with any significant variations;
Manage organisational cash flow and forecasting;
Oversee and regulate delegated financial arrangements at Branch level;
Implement and oversee a robust contracts management and financial management/ reporting system, and ensure that contract billing and collection arrangements are adhered to;
Take appropriate measures to ensure financial data and cash flow are capable to support operational requirements, such as Branch events, conferences and workshops;
Explore and develop best practice methods to maximise sponsorship and revenue generation opportunities;
Contribute financial management data to support the Strategic Risk Register
Act as line manager to the Office Manager and any support staff that may be appointed, either on a full-time, part-time or temporary basis;
Ensure that all property and assets owned by the Society, whether at head office or elsewhere, are listed on an inventory and accounted for through an internal audit process;
Monitor and advise on financial records and data kept at head office;
The Finance Director is accountable to members of the Society, through the Board of Directors, and in accordance with the Articles of Association.
The Finance Director reports to the Chair of the Society.